Schedules

Edit the Schedules

Enter Schedule Manually

1. In TheocBase Settings, go to the Life and Ministry Meeting page, and switch to the Schedule tab.
2. From the Year drop-down, select the year for your Life and Ministry Meeting entry.
3. In the Midweek Meeting section, press the button until the drop-down menu appears and select the date for your Life and Ministry Meeting entry.
4. The Midweek Meeting Schedule below will have populated with generic data.
5. In the Midweek Meeting section, enter the Bible Reading and songs.
6. To edit the meeting items, please use the directions located in Edit the Life and Ministry Meeting Schedules.

Add Notes

You can add notes to individual meetings, e.g. to print them out on the schedules.

1. Go to the week of the meeting, where you want to add notes.
2. Click the button in the top right corner of the meeting's schedule.
3. Enter the information in the Notes field in the sidebar.
4. Click the button to close the sidebar and finish editing the notes.

Assign Meeting Parts

Depending on your permissions, you can assign various parts of the meetings.

1. Go to the week of the meeting, where you want to make assignments.
   Note:
   As you move to a week, already assigned meeting parts will be validated again, and in case of an error, marked with an alert icon. Please check further information in the sidebar and if necessary reassign the corresponding meeting part as described below.
2. Hover the row of a meeting part in the schedule, and click the button to start editing.
3. In the sidebar, open the corresponding drop-down list and use the lookup control features to select someone:
   • by default, the most fitting persons appear at the top of the list
   • pay attention to the warnings and classifications in the person's details
   • if necessary, adjust the filter buttons to determine which historical records you want to take into consideration for the person's details

     The first four buttons represent different categories of assignments:

     Meeting parts other than student assignments
     Other assignments on the platform, which supplement meeting parts, e.g. reading at the Watchtower Study
     Student parts
     Assistant in student parts

     Assignments are differentiated also by their types in terms such as reading, demonstration, talk or study conductor, which can be a subset of more than one of the above mentioned categories, e.g. reading assignments are available in both Other assignments and Student parts.

     Similar assignments only
     This option can be combined with the selected categories to only display assignments that are similar to the one, that is currently assigned.

     Tip:
     Compare the labeling, when the option Assignment is chosen from the settings to discover similar type of assignments.

     With the same student
     When assigning an assistant for a student part, this option is available, in order to only display assignments with the one, who is already selected as student.

   • check the settings in the bottom right corner for further adjustments
     Tip:
     If you are about to assign a reader for the Congregation Bible Study and want to take into consideration also reading assignments at the Watchtower Study, select the option Include weekend parts. If the filter button Student parts is checked, Bible Reading assignments are also included. Make sure that the filter button Similar assignments only is checked, to display reading assignments only.

4. Select a person to close the drop-down list.
5. Click the button to close the sidebar and finish editing.

Import Schedules

Import from KHS

KHS (Kingdom Hall Schedules) is a program to manage congregation schedules. You can import congregations, talks, the history of scheduled speakers and assigned brothers for the weekend meetings (chairman, reader of the Watchtower Study).

1. Make sure you have selected the correct language in the TheocBase Settings, which is the language of your congregation.
2. Go to the Data exchange page, and switch to the Import tab.
3. Press and hold the button until the drop-down menu appears and select KHS.
4. Navigate to the KHS installation and choose the data folder. After finishing, the message Import complete appears.
5. Switch to another page and click Yes when the question Save changes? appears.

Import from Ta1ks

Ta1ks is a program to schedule public meetings. You can import congregations, talks, the history of scheduled speakers and assigned brothers for the weekend meetings (chairman, reader of the Watchtower Study).

1. Make sure you have selected the correct language in the TheocBase Settings, which is the language of your congregation.
2. Go to the Data exchange page, and switch to the Import tab.
3. Press and hold the button until the drop-down menu appears and select Ta1ks.
4. Choose the Ta1ks installation folder, where the dat-files can be found. After finishing, the message Import complete appears.
5. Switch to another page and click Yes when the question Save changes? appears.