Manager.io/Manager

Use the Bank Accounts plugin to record deposits and withdrawals from bank accounts. 
 
There is no limit to the number of bank accounts created. Create traditional bank accounts, credit card accounts and bank loan accounts. 
 
Start by setting up a New Bank Account and enter the starting balance if the bank account is an existing account or you intend to enter transactions from a past date. If the starting balance is overdrawn, enter the balance as a minus amount.   
 
To enter transactions manually, select the bank account, click the Actions button and select Receive Money or Spend Money from the drop down menu. To import bank statements select Import.  The Import function will exclude transactions that were previously imported so it is unnecessary to determine the exact ending point of the last statement that was imported. The formats supported by Manager for importing bank statements are – qif, ofx, qfx, qbo, & sta. 
 
If transactions are entered manually, Transfer money can be used to record transfers between bank accounts. It records the withdrawal in the account the money is transferred from and the deposit into the account the money is transferred into. 
 
Imported bank account transactions must be classified and edited. After importing transactions, click on the Summary tab, scroll to the Equity section then click on the amount shown next to the Suspense account. Edit all the transactions by selecting the Account, Tax, if applicable and record any other details required. If the transaction is to be allocated to more than one account, click Split to add lines. 
 
To set up new Accounts required to classify transactions, click the Settings tab and select Chart of Accounts.      
 
To reconcile the bank account to the bank statement, click the Actions button and select Reconcile. Enter the balance requested, click update and continue until the bank account status is changed from Unreconciled to Reconciled.  
 
Bank account balances and transactions may be viewed and edited from the Cash at Bank section of the Summary. 

Create bank accounts, credit card accounts and bank loan accounts to record deposits and withdrawals. 
 
Start by setting up a New Bank Account and enter the starting balance if the bank account already exists or you intend to enter transactions commencing from a past date. If the starting balance is overdrawn, enter the balance as a minus amount.  
 
To enter transactions manually, select the bank account, click the Actions button and select Receive Money or Spend Money from the drop down menu. To import bank statements select Import. The Import function will exclude transactions that were previously imported so it is unnecessary to determine the exact ending point of the last statement that was imported. The formats supported by Manager for importing bank statements are – qif, ofx, qfx, qbo, & sta. 
 
If transactions are entered manually, Transfer money can be used to record transfers between bank accounts. It records the withdrawal in the account the money is transferred from and the deposit into the account the money is transferred into. 
 
Imported bank account transactions must be classified and edited. After importing transactions, click on the Summary tab, scroll to the Equity section then click on the amount shown next to the Suspense account. Edit all the transactions by selecting the Account, Tax, if applicable and record any other details required. If the transaction is to be allocated to more than one account, click Split to add lines. 
 
To set up new Accounts required to classify transactions, click the Settings tab and select Chart of Accounts.  
 
To reconcile the bank account to the bank statement, click the Actions button and select Reconcile. Enter the balance requested, click update and continue until the bank account status is changed from Unreconciled to Reconciled.  
 
Bank account balances and transactions may be viewed and edited from the Cash at Bank section of the Summary 

Business Logo enables the display of your business logo on invoices and quotes. 
 
After enabling this plugin a large icon for the Business Logo will be added to Settings. 
 
Go to Settings to insert the business logo.

Display your business logo on invoices and quotes. Go to Settings to insert the business logo. 

Cash Accounts enables the recording of payments from petty cash accounts and cash floats, reimbursements to the accounts and tracking of the cash on hand balances. 
 
After enabling this plugin a tab for Cash Accounts will be added to the left menu. 
 
Create the cash account and enter the starting balance. To record payments and receipts, open the cash account and click Actions and select Spend Money or Receive Money. 
 
The balance of the cash account can be viewed from the Cash on Hand section of the Summary and compared to the physical cash to ensure the payments and receipts are correctly recorded and there is no shortfall.

Record payments from petty cash accounts & cash floats, reimbursements to the accounts and track cash on hand balances. 
 
Create a cash account and enter the starting balance. To record payments and receipts, open the cash account and click Actions and select Spend Money or Receive Money. 
 
The balance of the cash account can be viewed from the Cash on Hand section of the Summary and compared to the physical cash to ensure the payments and receipts are correctly recorded and there is no shortfall. 

Cash-basis Accounting provides the option to generate various reports on a cash-basis. 
 
After enabling this plugin, the profit & loss statement, balance sheet and taxation reports will show the option to use the cash-basis as the basis of accounting. The option can be changed to accruals without affecting any accounting transactions. Reports can be created under both options for the same period if required. 
 
An accrual-basis balance sheet is more suitable than a cash-basis balance sheet for accounting purposes, but a cash-basis balance sheet is useful for reconciling taxation liabilities with taxation reports prepared on a cash-basis.

Enable the option to generate various reports on a cash-basis. 
 
The profit & loss statement, balance sheet and taxation reports will include the option to use the cash-basis as the basis of accounting. The option can be changed to accruals without affecting any accounting transactions. Reports can be created under both options for the same period if required. 
 
An accrual-basis balance sheet is more suitable than a cash-basis balance sheet for accounting purposes, but a cash-basis balance sheet is useful for reconciling taxation liabilities with taxation reports prepared on a cash-basis. 

Use the Credit Notes plugin to issue credit notes to customers. Credit notes reduce or minus the full amount of sales invoices for errors, disputed charges, returns, damaged items and faulty items. 
 
To create a credit note, click New Credit Note, complete the required fields and click Create to save the credit note. The Account field is for the Income Account to be reduced by the credit note. 
 
Once the credit note is created it will show the status Unallocated. 
 
To allocate a credit note to an outstanding invoice, click the Journal Entries tab and create a New Journal Entry. Debit the account - Accounts Receivable and select the Credit Note; then credit the account - Accounts Receivable and select the Sales Invoice. 
 
To refund a customer for the credit note, click the Bank Accounts tab and select the bank account. Click on Actions and select Spend Money from the drop down menu. Enter as the account – Accounts Receivable and select the Credit Note. If the refund is paid from a cash account, follow the same procedure by clicking the Cash Accounts tab. 
 
When the credit note is allocated the status will be changed to Allocated.  

Issue credit notes to customers if required to reduce or minus the full amount of sales invoices with errors, disputed charges, returns, damaged items and faulty items. 
 
To create a credit note, click New Credit Note, complete the required fields and click Create to save the credit note. The Account field is for the Income Account to be reduced by the credit note. 
 
Once the credit note is created it will show the status Unallocated. 
 
To allocate a credit note to an outstanding invoice, click the Journal Entries tab and create a New Journal Entry. Debit the account - Accounts Receivable and select the Credit Note; then credit the account - Accounts Receivable and select the Sales Invoice. 
 
To refund a customer for the credit note, click the Bank Accounts tab and select the bank account. Click on Actions and select Spend Money from the drop down menu. Enter as the account – Accounts Receivable and select the Credit Note. If the refund is paid from a cash account, follow the same procedure by clicking the Cash Accounts tab. 
 
When the credit note is allocated the status will be changed to Allocated.  

Customer statements show details of outstanding invoices for accounts receivable collections and customer account reconciliation.  
 
After enabling this plugin a large icon for Customer Statements will be added to Reports. 

Customer statements show details of outstanding invoices for accounts receivable collections and customer account reconciliation. Customer Statements are included with Reports.

Expense Claims enables the recording of expenses paid out of pocket or by personal credit card. 
 
After enabling this plugin a tab for Expense Claims will be added to the left menu. 
 
Click the New Expense Claim button and complete the required fields. 
 
Credit Account is for the general ledger account of the person that paid for the expenses. To set up the account, click the Settings tab and select Chart of Accounts. The new account should be classified under Equity or Liability depending on the business structure or if the Payer is an employee or a proprietor. 
 
Payer is for the name of the person that paid for the expenses. 
 
Payee is for the name of the person or business that received the payment. 
 
Account is to classify the expense. Select the correct expense account but if the payment was for an outstanding Purchase Invoice entered using the Purchase Invoice plugin then enter as the account - Accounts Payable and select the Purchase Invoice. 
 
Description is an optional field for other information if it is required. 
 
Expense Claims is used only to record the expense. If a reimbursement to the Payer is required after the expense was recorded under this plugin, go to Spend Money under the applicable Bank Account or Cash Account and select as the account the Credit Account used when the expense was recorded. 
 
Use this plugin only if you need to record an expense that is not reimbursed or if you need to record the expense but reimburse it later. 

Record expenses paid out of pocket or by personal credit card. 
 
Click the New Expense Claim button and complete the required fields. 
 
Credit Account is for the general ledger account of the person that paid for the expenses. To set up the account, click the Settings tab and select Chart of Accounts. The new account should be classified under Equity or Liability depending on the business structure or if the Payer is an employee or a proprietor. 
 
Payer is for the name of the person that paid for the expenses. 
 
Payee is for the name of the person or business that received the payment. 
 
Account is to classify the expense. Select the correct expense account but if the payment was for an outstanding Purchase Invoice enter as the account - Accounts Payable and select the Purchase Invoice. 
 
Description is an optional field for other information if it is required. 
 
Expense Claims is only used to record the expense. If a reimbursement to the Payer is required after the expense has been recorded, go to Spend Money under the applicable Bank Account or Cash Account and select as the account the Credit Account used when the expense was recorded. 
 
Use Expense Claims to record an expense that will not be reimbursed or to record an expense that will be reimbursed later.  

Record expenses paid out of pocket or by personal credit card. 
 
Click the New Expense Claim button and complete the required fields. 
 
Credit Account is for the general ledger account of the person that paid for the expenses. To set up the account, click the Settings tab and select Chart of Accounts. The new account should be classified under Equity or Liability depending on the business structure or if the Payer is an employee or a proprietor. 
 
Payer is for the name of the person that paid for the expenses. 
 
Payee is for the name of the person or business that received the payment. 
 
Account is to classify the expense. Select the correct expense account but if the payment was for an outstanding Purchase Invoice enter as the account - Accounts Payable and select the Purchase Invoice. 
 
Description is an optional field for other information if it is required. 
 
Expense Claims is only used to record the expense. If a reimbursement to the Payer is required after the expense has been recorded, go to Spend Money under the applicable Bank Account or Cash Account and select as the account the Credit Account used when the expense was recorded. 
 
Use Expense Claims to record an expense that will not be reimbursed or to record an expense that will be reimbursed later.  

Record expenses paid out of pocket or by personal credit card. 
 
Click the New Expense Claim button and complete the required fields. 
 
Credit Account is for the general ledger account of the person that paid for the expenses. To set up the account, click the Settings tab and select Chart of Accounts. The new account should be classified under Equity or Liability depending on the business structure or if the Payer is an employee or a proprietor. 
 
Payer is for the name of the person that paid for the expenses. 
 
Payee is for the name of the person or business that received the payment. 
 
Account is to classify the expense. Select the correct expense account but if the payment was for an outstanding Purchase Invoice enter as the account - Accounts Payable and select the Purchase Invoice. 
 
Description is an optional field for other information if it is required. 
 
Expense Claims is only used to record the expense. If a reimbursement to the Payer is required after the expense has been recorded, go to Spend Money under the applicable Bank Account or Cash Account and select as the account the Credit Account used when the expense was recorded. 
 
Use Expense Claims to record an expense that will not be reimbursed or to record an expense that will be reimbursed later.  

Export data and reports to TSV (tab separated values) format. TSV formatted data and reports can be opened with spreadsheet applications such as MS Excel for further data analysis. 
 
After you enable this plugin, an Export button will be added to all screens with tabular data displayed.

Export data and reports to TSV (tab separated values) format. TSV formatted data and reports can be opened with spreadsheet applications such as MS Excel for further data analysis. 
 
By enabling Export, a button is added to all screens with tabular data displayed. 

Invoice Items enables the creation of a price list of products or services sold to customers for sales invoices. 
 
After enabling this plugin a large icon for Invoice Items will be added to Settings. 
 
Go to Settings to create the Invoice Item and enter the Name/Code, Unit Price, Description and the Account used for classifying the income in your financial reports. 
 
The invoice item can be selected to autocomplete details on new invoices.

Create a price list of products or services sold to customers for sales invoices. 
 
Go to Settings to create Invoice Items and enter the Name/Code, Unit Price, Description and the Account used for classifying the income in your financial reports. 
 
Invoice items can be selected to autocomplete details while creating new invoices. 

Purchase Invoices enables the recording of purchase invoices from suppliers for purchases made on credit and the maintenance of accounts payable. 
 
By enabling this plugin, tabs for Purchase Invoices and Suppliers will be added to the left menu and a large icon for Aged Payables will be added to Reports. 
 
Start by clicking Suppliers to create supplier accounts then click Purchase Invoices to create a New Purchase Invoice. Payment of the purchase invoice can be recorded by viewing the purchase invoice and clicking Pay Money to Supplier or by going to Spend Money under the applicable Bank Account and entering as the account - Accounts Payable then selecting the purchase invoice. 
 
Go to Reports and click Aged Payables to review accounts payable and track the age of outstanding purchase invoices. Drill down to purchase invoices if required. 

Record purchase invoices from suppliers for purchases made on credit and maintain accounts payable. 
 
Start by clicking Suppliers to create supplier accounts then click Purchase Invoices to create a New Purchase Invoice. Payment of the purchase invoice can be recorded by viewing the purchase invoice and clicking Pay Money to Supplier or by going to Spend Money under the applicable Bank Account and entering as the account - Accounts Payable then selecting the purchase invoice. 
 
Go to Reports and click Aged Payables to review accounts payable and track the age of outstanding purchase invoices. Drill down to purchase invoices if required.  

Purchase Orders enables the creation of purchase orders for suppliers that can be converted to purchase invoices. 
 
When you enable this plugin a tab for Purchase Orders will be added to the left menu.  
 
Start by clicking Suppliers to create a new supplier account then click Purchase Orders to create a New Purchase Order. 

Create purchase orders that can be converted to purchase invoices. 
 
Start by clicking Suppliers to create a new supplier account then click Purchase Orders to create a New Purchase Order. 

Sales Invoices enables the creation of invoices to customers and tracking of accounts receivable. 
 
If your customers require copies of invoices for their records or customers receive products and services on credit, you should use this plugin. 
 
By enabling this plugin, tabs for Sales Invoices and Customers will be added to the left menu and a large icon for Aged Receivables will be added to Reports. 
 
Start by clicking Customers to create customer accounts then click Sales Invoices to create a New Sales Invoice. Money received from the customer can be recorded by viewing the sales invoice and clicking Receive Money from Customer or by going to Receive Money under the applicable Bank Account and entering as the account - Accounts Receivable then selecting the sales invoice. 
 
Go to Reports and click Aged Receivables to review accounts receivable and track the age of outstanding sales invoices. Drill down to sales invoices if required. 

Create invoices for customers and track accounts receivable. 
 
Start by clicking Customers to create customer accounts then click Sales Invoices to create a New Sales Invoice. Money received from the customer can be recorded by viewing the sales invoice and clicking Receive Money from Customer or by going to Receive Money under the applicable Bank Account and entering as the account - Accounts Receivable then selecting the sales invoice. 
 
Go to Reports and click Aged Receivables to review accounts receivable and track the age of outstanding sales invoices. Drill down to sales invoices if required.  

Sales Quotes enables the creation of quotes to prospective customers that can be converted to invoices when they are accepted. 
 
Use this plugin if prices of products or services vary and potential customers require an estimate or an agreed price before they accept the purchase. 
 
When you enable this plugin a tab for Sales Quotes will be added to the left menu.  
 
Start by clicking Customers to create a new customer account then click Sales Quotes to create a New Sales Quote.

Create quotes that can be converted to invoices when they are accepted by customers. 
 
If prices of your products or services vary and potential customers require an estimate or an agreed price before they accept the purchase use Sales Quotes. 
 
Start by clicking Customers to create a new customer account then click Sales Quotes to create a New Sales Quote. 

Sample Chart of Accounts provides some commonly used accounts to classify income and expenses. 
 
Don't use this plugin if you prefer to set up all of your own accounts. 
 
After enabling this plugin, the sample accounts will be added to your chart of accounts under Settings. 
 
Go to Settings and click Chart of Accounts to add more accounts as required.

Get started with some commonly used accounts to classify income and expenses. 
 
Don't enable Sample Chart of Accounts if you prefer to set up all your own accounts. 
 
Go to Settings and click Chart of Accounts to add more accounts as required. 

The Summary includes by default the results of all transactions commencing from the date you started entering data into Manager. To view income and expenses in the Financial Performance section of the Summary, starting from another date, customize the report by changing the starting date such as the commencement of the current financial year or any other date to suit your financial reporting requirements.

The Summary includes by default the results of all transactions commencing from the date you started entering data into Manager. To view income and expenses in the Financial Performance section of the Summary, starting from another date, customize the report by changing the starting date to the commencement of the current financial year or any other date to suit your financial reporting requirements.

Tax Codes enables the creation of tax codes with tax rates tailored to your specific requirements for sales tax, goods & services tax and value added tax applicable to your country or other taxing authority. 
 
After enabling this plugin a large icon for Tax Codes will be added to Settings. 
 
Go to Settings to create the Tax Code and it can then be selected when entering transactions.

Create tax codes with tax rates tailored to your obligations for sales tax, goods & services tax, value added tax and other taxes imposed by your country or regional taxing authority. 
 
Go to Settings to create the Tax Code that can be selected when entering transactions. 

Enter prices as tax-exclusive when creating a sales invoice. The tax charged will not be included in the invoice amounts on each line but is added to the total invoice amount.

Enter prices as tax-exclusive when creating a sales invoice. The tax charged will not be included in the amounts on each invoice line but is added to the invoice total.