TheocBase/TheocBase

Access the Shared Data of your Congregation

Hover the mouse over the <img src="../images/cloud_24x24.png" alt="" width="24" height="24" /> button in the top right corner of the TheocBase window.

You need to login to your cloud storage and accept the sharing, before it is displayed in the list.

Select the check box next to the shared file.

Allow TheocBase to access your Dropbox by clicking on <strong>Allow</strong>. After TheocBase received a callback, you can close the page.

Select <strong>Can edit</strong>.

Click on the <img src="../images/chevron_down_24x24.png" alt="" width="24" height="24" /> button to get an updated list of the available files in your cloud storage.

Reset Cloud Data

At times data cleaning may be necessary in order to modify e.g. incorrect, redundant or duplicate records. To replicate the cleansed data to all other devices, that are connected to the cloud, follow the steps below:

Inform all users about the steps they are involved in.

Click on the <img src="../images/cloud_delete_24x24.png" alt="" width="24" height="24" /> button to delete the cloud storage.

In the next message box select <strong>Synchronize</strong> to upload the local TheocBase data to the cloud. If you click on <strong>Sign out</strong> you will be <a href="#disconnect_cloud_storage">disconnected from the cloud storage</a>.

Disconnect the Cloud Storage

Click on the <img src="../images/logout_24x24.png" alt="" width="24" height="24" /> button to disconnect the cloud storage.

Access control settings will be removed locally and the data in TheocBase will be cleared, if it was shared by someone else.

Before editing data, make sure you have loaded the recent changes and likewise synchronize also when you have finished your editing. Otherwise, if similar changes can be found in the cloud, your local changes may be overwritten as you synchronize; as administrator you will be notified about such a conflict.

On synchronizing as <strong>administrator</strong> with another device after this time, a dialog appears with the message, that the cloud data has been deleted. The dialog needs to be confirmed with <strong>Yes</strong> or <strong>Continue</strong>, in order to discard the local data on that device and replace it by the cloud data. As a <strong>non-administrator</strong> these steps take place automatically.

Click on the <strong>Yes</strong> button and confirm to delete the cloud data.