TheocBase/TheocBase

Access control settings will be removed locally and the data in TheocBase will be cleared, if it was shared by someone else.

Before editing data, make sure you have loaded the recent changes and likewise synchronize also when you have finished your editing. Otherwise, if similar changes can be found in the cloud, your local changes may be overwritten as you synchronize; as administrator you will be notified about such a conflict.

On synchronizing as <strong>administrator</strong> with another device after this time, a dialog appears with the message, that the cloud data has been deleted. The dialog needs to be confirmed with <strong>Yes</strong> or <strong>Continue</strong>, in order to discard the local data on that device and replace it by the cloud data. As a <strong>non-administrator</strong> these steps take place automatically.

Click on the <strong>Yes</strong> button and confirm to delete the cloud data.

The following list provides the available roles with their respective permissions:

<strong>Publisher:</strong> View and print midweek and weekend meeting schedule; view the congregation's territory; view special events

<strong>Elder:</strong> View congregation settings, list of public talks, songs and publishers

<strong>Public Talk Coordinator:</strong> Edit weekend meeting schedule and settings, special events; manage list of public speakers; print all weekend meeting related sheets

<strong>Territory Servant:</strong> Edit publishers, territories and corresponding settings; print all territory related sheets

<strong>Service Overseer:</strong> View territory assignments and addresses; print all territory related sheets

<strong>Secretary:</strong> Edit publishers

<strong>Coordinator of the Body of Elders:</strong> Edit publishers, special events, midweek meeting schedule and settings; view weekend meeting settings, permissions and list of public speakers; print all weekend meeting related sheets

Assign a Role to a User

In the <strong>Settings</strong> select the <strong>Access Control</strong> page.

Only those users appear in the list, that have already access to the shared TheocBase folder in your DropBox account. It is possible to assign multiple roles.

Restart TheocBase to apply the changes.

After the list of users is loaded, select in the user's row the check box of the role that should be assigned.

<strong>Administrator:</strong> Edit congregation settings and user permissions; delete cloud data

TheocBase uses role-based access control for users that have access to the shared data in the cloud. Roles provide a set of permissions. Thus a person assigned to a certain role is granted the set of permissions provided by that role.

By default, each user is automatically assigned to the basic <strong>Publisher</strong> role. The exception to this is the one person who shares the data file. That person is always assigned the <strong>Administrator</strong> role. It is also possible to assign the <strong>Administrator</strong> role to an additional user to assist with administrator functions.